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Configuration Editor - Project Costing

Accounts Plus and Accounts Professional only

If you use Sage 50 Accounts’ Project Costing option to record and track your company’s projects, use this tab of the Configuration Editor to set up your project statuses, cost types, cost codes and custom analysis fields.

Sage 50 Accounts helps you to track the progress of your projects using a set of statuses that you can define to suit your business. For each status, you can enter a short code and description.

The project status also defines whether the project, at a given status, can accept charges and whether the project record can be deleted.

Cost codes are a means of identifying the various types of costs that a project incurs, such as the materials that make up a product or the labour element of a job. When you enter a cost for a project, you can associate a code with each cost. This helps you to analyse the costs for your projects at a later date.

To set up project statuses, cost types and custom fields

In the sections of the window, enter the relevant project settings:
Click Save to update your company.

To save your changes, use:

Save - to apply changes to the company and the template (.xml file) listed in the Filename box.

Save As - to apply changes to the company and save changes to the template in a different location on your computer; perhaps to create a template.

Apply - to apply changes to the company but not change the template.

View the Project Costing tab selection details

Project Status	Use this section of the window to add, edit or delete project statuses. You can add up to 99 statuses. To add a new status > Add. You can then use the Allow Postings and Allow Deletion check boxes to specify whether the status allows you to make cost postings to the project, or whether you can delete the project. You cannot set up a status with both of these check boxes selected, but you can set up a status with neither box selected if you want the status to relate to projects that do not enable postings or deletion. To edit a status, select the status in the list and click Edit. To delete a status, select the status in the list and click Delete. You can only delete a status if no project records currently use it. Note: You cannot delete the default status. In addition, you must always retain at least one status, which is set as the default if it is the only one remaining. You cannot delete all statuses. If you want to change the default status, select the status you require and click Set as Default.
Project Custom Fields	The Project Record contains three analysis fields that you can use to categorise projects for reporting and analysis purposes. For example, you could categorise projects by project manager, project type and geographical area. Use the Field 1, Field 2 and Field 3 boxes in the Project Custom Fields area to set up the labels for the project record analysis fields.
Cost Type	Use the Cost Type section of the window to define your project cost types. You can amend or add to the default type Other, to establish up to 99 cost types. To add a new cost type, click Add. Enter a unique description for the cost type then click OK - alphanumeric entry up to twenty seven characters. To amend the name of a cost type, select the cost type from the list and click Edit. To delete a cost type, select the cost type in the list and click Delete. You can only delete a cost type provided it is not linked to a cost code or set as the default cost type. To set a cost type as the default, select the cost type and click Set as Default. Each time you create a cost code the default cost type is displayed for use with the cost code, although it can be changed.
Cost Codes	Use the Cost Codes section of the window to define your project cost codes. You can add to the original four cost codes, creating up to 99 codes. To add a new cost code, click Add. Enter a unique short code and a description for the cost code. If the default cost type is not right for this code cost, select another from the drop-down list. Click OK to save the cost code. Use up to eight characters - letters and numbers. To amend a cost code, select the code in the list and click Edit. To delete a cost code, select the code in the list and click Delete. You can only delete a cost code if no transactions exist that use the code.

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